Watchflag provides flexible alerts for email and text messages on your Windows Mobile device.
Alerts are based on rules you define and work with all synchronized folders. Rules can be customized by sender, recipient, subject, importance level,
folder name and content of the message body.
Watchflag will play distinct tones, vibrate, flash the LED and display a color-coded acknowledgement screen for direct access to new mail.
Rules can be active during specific times or days of the week and can be set to make sound even when the device volume is off.
You can create non-alerting rules for quiet-time and catch-all rules so nothing goes unnoticed.
* Use the Watchflag Acknowledgement screen to see an up-to-the-minute, combined color-coded list of new email and SMS text messages in all accounts and subfolders as they arrive;
once acknowledged or read on your PC (thru activesync or imap), they'll drop off the list.
Click a message to read it and then return to the list.
* Light up the display for every email or text message you receive between 9am and 5pm.
* Play one sound when you get email thru your Gmail® account and another for Yahoo®.
* Make a loud noise and vibrate when your boss sends an email to you with the subject "urgent" or containing your project name in the message body.
* Play the fight song when you receive a score update for your favorite team.
* Set up a repeating siren in response to your server going down on the weekdays.
* Blink the LED when an audio or vibration alert isn't enough.
Although it can be written a dozen ways, including Watch-Flag, WatchFlag and The Watchflag, the name we use is Watchflag.
We call it this for one simple reason: it watches and raises a flag!
Watchflag is designed to work on handheld devices running Microsoft Windows Mobile® 5, 6, 6.1 and 6.5 (standard, classic and professional) using Outlook Mobile Messaging.
This includes a huge variety of hardware, such as dash, tytn/kaiser, touch, axim, mogul, xv6800, titan, wing, tilt, treo, blackjack, motorola q and many more.
Hardware differences, custom ROMs and other applications sometimes cause capatibility issues. We encourage you to try Watchflag, and share your results with us.
Watchflag is provided as a single .cab installation file to be installed directly on your phone.
Get it at our mobile site: m.watchflag.com
or download the cab file
to your PC and use ActiveSync to transfer it to your device.
Using File Manager, locate and select the cab file to start the installation.
Once installed, click the Windows Mobile Start menu and find the Watchflag icon.
* Turn off the standard new-email notifications (sound and display message) and use Watchflag instead.
On WM5, go to Start, Settings, Sounds. On WM6, go to Start, Settings, Sounds & Notifications then select the Notifications tab.
* Audio files (mp3, wma, wav, mid) are pulled from \Windows, \My Music and \My Ringtones.
* You may need to restart your phone after installing Watchflag.
* The Acknowledgement (Ack) screen displays messages that match on Watchflag rules.
* The rows are colorized according to the rule that matched for each message.
* Each row will begin with an R or N. R for messages that matched on a rule configured to repeat.
* If the message was sent with high importance, there will be an asterisk after the R or N.
* Next the row will contain a name to indicate where the message came from, either an account (activesync, pop, imap) or a subfolder if not from the primary mail folder on that account.
* Finally the sender and subject are shown. If no subject was provided, a snippet of the message body will be shown (this is particularly useful with SMS).
* Double-click or press enter on the message to view it. Press OK or the back arrow to return to the acknowledgement screen. The message that was just viewed will
be removed from the list and the ack screen will close when all messages are read.
* Be aware, rules are processed in the order listed; Watchflag acts on the first rule that matches.
* Do not use quotes and don't use wildcards like ?, * or boolean operators like NOT, AND, OR. Criteria matches exactly as entered with the exception of # mentioned below.
* Leave all fields blank to match no matter the sender, subject, body, recipient or folder.
* Criteria are ANDed together when matching.
* A subject value of "update" will match messages with the subject "watchflag updates".
* A subject value of "urgent#help#order" will match subjects of "urgent", "help" or "order".
* A from value of "smith" matches "firstname.lastname@example.org" and "john smith <email@example.com>".
* A from value of "smith#jones" matches addresses containing either "smith" or "jones".
* A from value of "yahoo" matches "firstname.lastname@example.org" and also "email@example.com".
* Rules can be quickly enabled and disabled with the on/off menu option.
* The "folder" field is used to match on email that comes from specific folders or subfolders. The default inbox folder is matched by using the name of the mail account. You can use the
Acknowledgement screen (discussed above) to see the top-level folder or subfolder name that is assigned to each message.
These powerful features provide great flexibility! To make an exception to a rule, place a non-alerting rule before it.
For example, create a rule to match on a given sender proceeded by a non-alerting rule for messages from that same sender but received through a distribution list.
To prevent alerts during specific times, create a rule with a state of "no alert" with the appropriate time range and move this rule to the top of the list.
Rules can be configured to automatically mark incoming messages as read. This happens after the alert has completed
and the ack screen has closed. For non-alerting rules (ie those with their state set to 'no alert'), messages are silently marked as read the moment they arrive.
This feature is great if you consistently receive messages that don't require your attention -
these could be emails from a mailing list or text messages from an automated system.
It's also useful if you receive messages on your handheld from an account that you always revisit later on your desktop.
The "high importance" setting is used to match messages that were flagged by their sender with an importance level of high.
This is a feature some email clients provide (such as Microsoft Outlook); the sender will flag the message with a high or low importance and the receiver
will see an appropriate icon when they receive the message. Watchflag allows you to trigger an alert for messages flagged with high importance.
Rules can be tied to a specific message account such as those you retrieve from Exchange (ActiveSync), with POP/IMAP or via SMS/MMS text messages.
If you have multiple email addresses, this allows you to do things like play a different tone for messages you get from one account or another.
The checkboxes are next to each of the accounts defined on your device.
If multiple messages arrive at the same time, Watchflag will combine the vibrate, LED, screen on and Ack screen notifications while possibly playing multiple tones.
For example, you have one rule set to vibrate and play Alarm1 and another rule set to vibrate and play Alarm2.
If a message arrives matching rule 1 at the same time a message arrives matching rule 2, Watchflag will vibrate once for
the configured duration and play the first 5 seconds of Alarm1 followed by all of Alarm2.
If rule 1 has the repeat option checked and the repeat rate is 30 seconds, the device will vibrate and Alarm1 will play again approximately every 30 seconds.
If later a third email arrives before the first two have been acknowledged, it will pop into the list with the other two and the notification will be a combination
of the rule that was matched and rule 1 that is currently repeating.
Vibration and LEDs are both controlled by sending signals to "notification devices" on your mobile phone. Since each phone's hardware is different (and there are no
standards between manufacturers), there's no way for us to know which notification device controls which light (or lights) or which controls the vibration. In an attempt
to get around this limitation, we provide two settings on the options screen that let you go through the various index values. For each one, you can click 'test' to see
if that one lights the correct LED or turns on the vibration. When you find the correct settings, you can save these and Watchflag should function correctly.
Some devices have a high intensity LED meant to be used as a camera flash. In this case, the LED will only light temporarily for approximately 4 seconds when the alert first triggers.
Watchflag recognizes four states:
* "Meeting mode" when the speaker icon is set to vibrate or a smartphone in the "meeting" profile.
* "Silent mode" when the right slider volume is down or a smartphone in the "silent" profile.
* "In-call mode" when a voice phone call is currently active.
* "Ringer off" mode when a pocketpc volume is set to the "off" radio button.
Alerts set to vibrate will vibrate anytime except if the ringer is off or there's a call in-progress, unless the matching rule is set with ignore profile "always alert".
Alerts set to play sounds will do so anytime except if in meeting, silent or ringer off mode, except for the following cases:
the matching rule is set with ignore profile "always alert" or
the device is in silent mode and the matching rule is set with ignore profile "classic mode".
Volume levels are based on the setting in the Watchflag options regardless of the volume sliders.
down all the way
|ringer volume down all|
the way ("silent mode")
|vibrate ("meeting mode")|| ||x||x||x|| ||x|
|active call ("in-call mode")||na|| ||na||x||na|| |
|off ("ringer off")|| || ||x||x|| || |
* First be sure that Watchflag is activated as indicated by the "status" shown on the main screen.
* Go into Settings, then choose Rules and check that the rules you're testing are not marked as "Inactive". This is changed by choosing the "on/off" menu item.
* It's important to remember that Watchflag will only alert on unread messages. If you read a message on your desktop and it's already marked as read when it's received on your phone, Watchflag won't alert on that message.
* Also remember that Watchflag can only alert on messages that are received by your phone. For example, it can not alert on messages in a subfolder that is not configured to be synchronized with your device.
* If you are creating a rule to match on specific values in "from", "subject", "body", "to" or "folder", be sure you don't have unintended spaces at the beginning or end of the value.
* If you're still having problems, it's best to start simple. Delete all rules and create just one catch-all rule that is set to alert on all messages.
To do this, leave the "from", "subject", "body", "to" and "folder" fields blank with "importance" set to normal. Set "state" to alert, "days" to everyday and "when" to 24 hours.
Check only "Ack Screen" and "Sound". On the Accounts screen, leave all options (Exchange, SMS, etc) unchecked. Now send yourself an email or text message and Watchflag should pop up
shortly after the message is on your device.
* Be aware that Watchflag will not always be shown in your task manager or process list but sometimes you may see "watchflag.exe" listed several times. This is normal.
* Also know that ActiveSync has an option to "not sync while roaming" which can prevent email from being received as quickly as expected.
* If you're having problems getting high-importance rules to trigger, ensure that Outlook on your mobile device shows the exclamation mark (!) by the message. If not, your messages may not be coming through with the high importance flag for Watchflag to find.
* Are you syncing to the same account from multiple devices? This can cause problems with messages being marked as read or losing their high-importance level.
* Use the "subject" field when attempting to match content of an SMS/MMS text message.
Watchflag only runs for a split second at a time when you synchronize or receive new messages, or, of course, when it's in the
process of alerting. This means it doesn't use very much power. We've even made
improvements to the acknowledgement screen so that the device can suspend and conserve power. A caveat to this is if you have
a rule set to repeat, your device will stay awake until you acknowledge the alert.
Stay tuned for upcoming new features as we continue to address power issues.
See "Information about vibration and LEDs" above.
Press and hold the scroll wheel for 1 second to adjust the earpiece volume.
The trial version of Watchflag is designed to function for a limited number of days. To continue using Watchflag beyond the trial period, purchase a license
First, install and test Watchflag on your device.
Next, fill out the order form
. You will be securely transferred to Paypal to complete your payment.
When you return to Watchflag.com, you will receive an order confirmation code. We will also immediately email this confirmation code to you.
Launch Watchflag on your mobile device and go to the Registration option on the main menu. Enter your confirmation code to activate the license on your device.
If you purchased multiple licenses, enter the same code to activate all devices.
* Licensing of Watchflag has changed as of version 1.2. If you are a customer from a previous version, visit our confirmation code lookup
page for more information.
* Usually within minutes of placing your order, you will receive an email from us with your confirmation code. If you do not receive this email,
check your spam folder. If you have not received it within 2 hours, please contact us
* After entering your confirmation code into Watchflag, it will attempt to access our licensing system over the internet. Be sure your device
has a data connection ready by accessing a web site through your mobile browser. Cradling your device with an internet enabled desktop should work fine as well.
* If you receive an error message when trying to activate your license, ensure that you've entered your name in the Owner Information screen accessible from the Settings screen of Windows Mobile. Next, check that
you have internet connectivity on your device.
* If you hard reset your device, you will need to reinstall Watchflag. Go back into the registration screen, enter your confirmation code and you will be able to activate your license as before.
* If you replace your device or upgrade your ROM, first try to register your device as you did originally. If you receive an error, please contact us
We will compare owner information to ensure your license qualifies for transfer. Then we will clear your previous license so it can be used on the new or upgraded device.
We provide free point-releases anytime, major upgrades free for 90 days and discounts thereafter. We have no yearly maintenance fees.
We can't offer refunds, warranties or additional support beyond email, so you'll want to use our free 2-week trial period to test the different devices you or your organization will be using.
Discounts are automatically applied by our online ordering system depending on the number of licenses purchased on a single order. Feel free to contact us
if you'd like to discuss special orders.
We're constantly updating our list of new features and enhancements.
We expect to do many of these but unfortunately some are not possible, some are device specific and some are outside the core functionality.
We invite you to send